M&S Community Fund T&Cs
1. Applying for Marks and Spencer Community Funding
1.1. By completing an application, you are applying for Marks & Spencer Community Funding and confirm that you have read and accepted these terms and conditions. You also accept that your application may not be successful, and our decision is final.
1.2. If we need more information from you, we will contact you by email or using the other contact details you provide.
1.3. After reviewing applications, we will decide which projects to support and notify you of our decision. We cannot provide feedback on applications.
1.4. We may display details of successful projects on our website.
2. Who Can Apply
2.1. You must complete the online application form in full, available at https://www.marksandspencerguernsey.com/community
2.2. Only one application per cause or organisation will be considered. Duplicate or multiple applications will not be considered and may disqualify your request for funding. Applications of the following type will not be considered:
2.2.1. Projects promoting political activities, religious beliefs, or similar causes, unless they demonstrably benefit the wider community;
2.2.2. Applications used to pay salaries, expenses, or running costs;
2.2.3. Applications to make grants or provide funding to other persons or organisations;
2.2.4. Projects started before we agree to fund them;
2.2.5. Projects for which public authorities are responsible;
2.2.6. Sponsored events;
2.2.7. Projects located outside the Channel Islands;
2.2.8. Projects which, in our sole discretion, could harm the reputation of Marks & Spencer.
2.3. By submitting an application, you agree that any funding you receive is subject to these terms and conditions.
3. Definitions
3.1. In these terms and conditions:
3.1.1. “Application” means the form you completed requesting funding;
3.1.2. “Fund” or “Funding” means the Marks & Spencer Community Funding provided to you for the project;
3.1.3. “Project” means the project described in detail in your application;
3.1.4. “We”, “us”, “our”, and “Marks & Spencer” means Marks & Spencer Limited and any affiliates or associated entities, including employees;
3.1.5. “You” or “your” means the person, charity, or organisation named in the application.
4. Our Contract with You
4.1. By submitting an application and accepting funding, you agree to comply with these terms and conditions.
4.2. We will confirm whether your application is successful in writing, sent to the email or postal address provided.
5. Your Obligations
5.1. You must act in good faith when administering and carrying out the project. You must not provide false, inaccurate, or misleading information, or use the funding for purposes other than the approved project.
5.2. Funding may only be used to deliver the project described in your application.
5.3. When carrying out your project, you must:
5.3.1. Obtain all necessary permissions before commencing the project, keep them current, and comply with all obligations arising from them;
5.3.2. Maintain clear and accurate records of how you spend the funding;
5.3.3. Provide project records to us immediately if requested.
6. Reporting on Project Progress
6.1. We may reasonably request progress reports. You must provide these promptly and in the format required. If we request a meeting with your representatives, they must attend with reasonable notice.
6.2. You must provide any additional information or documents we request to verify that funding was used appropriately.
6.3. We may use your reports, or extracts from them, for publicity relating to the Marks & Spencer Community Fund.
6.4. At the end of the project, or if it is otherwise terminated, you must submit a final report in the format requested. We may also request follow-up updates.
7. Publicity and Marketing
7.1. You agree that we may use information, including images provided by you, for publicity or marketing purposes. We may publicise project details online or elsewhere without notice. We may edit or adapt content you provide.
7.2. You must follow any brand guidelines we provide when referencing the Marks & Spencer Community Fund. It is your responsibility to promote your cause or project.
7.3. If you supply photographs, logos, trademarks, or other intellectual property, you grant us a worldwide, irrevocable licence to use, publish, and reproduce them in any media. We are under no obligation to inform you of publicity activity.
7.4. You warrant that:
7.4.1. You own or have rights to the materials you provide;
7.4.2. You have the right to grant the licence described above;
7.4.3. You have obtained permission from anyone appearing in photographs;
7.4.4. For individuals under 18, you have obtained consent from a parent or legal guardian;
7.4.5. The materials do not infringe on any third-party rights.
8. Return of Funding
8.1. We may require you to return all or part of the funding if we believe it has been used:
8.1.1. For purposes other than the agreed project;
8.1.2. In any way that, in our sole discretion, conflicts with the purpose of the Community Fund or breaches these terms and conditions.
9. Termination of the Contract
9.1. The contract continues until the funding has been fully spent on the project and we have completed any associated marketing.
9.2. We may withhold funding or terminate the contract immediately if you:
9.2.1. Fail to comply with these terms and conditions;
9.2.2. Cause damage to our brand, reputation, or goodwill;
9.2.3. Are unable to deliver or complete the project.
10. Your Data
10.1. Information and data you provide (including personal data as defined by the UK General Data Protection Regulation 2018) remains your property, but you grant us and our agents the right to use it for purposes including statistical analysis, market research, marketing, publicity, and auditing.
10.2. Before providing us with personal data, you must ensure the individuals concerned have been informed and have given consent for us to use it.
11. Obligations of Marks and Spencer
We will act responsibly and comply with all relevant laws and regulations, including those relating to community funding and data protection.
12. Additional Obligations
12.1. You must not transfer any funding outside the Channel Islands or assign your rights under this contract without our prior written consent.
12.2. No changes to these terms and conditions will be valid unless agreed in writing by us.
12.3. When we send communications by post, we will assume they are received within three working days. For emails, we will assume receipt the next working day unless returned undelivered.
13. Contact and General Details
13.1. You can contact the Marks & Spencer Community Team at support@marksandspencerguernsey.com
13.2. We will contact you at the email address provided in your application.
13.3. These terms and conditions, along with the application and any related documents, form the entire agreement between us.
13.4. These terms and conditions, the funding, and any related disputes shall be governed by the laws of Guernsey, and subject to the non-exclusive jurisdiction of the courts of Guernsey.
13.5. If a court finds any part of these terms unenforceable, the remainder shall continue in full force.
13.6. We may amend these terms and conditions by giving you reasonable notice.